The Business Case For Cloud Based (SaaS) ERP Systems

There is a clear business case for making the move to a cloud based ERP like MYOB Acumatica. Businesses reliant on in-house (on-premise) ERP systems, custom built systems, or multiple best of breed business applications, often find there are major challenges when it comes to scalability, extensibility, and maintenance.

The IT resources required to manage these types of systems are extensive, leading to business inefficiency, an inability to implement new desirable technologies, data silos, and a lack of visibility across an organisation.

Even custom-built applications that are tailored to a business’s initial needs can quickly become obsolete and difficult to maintain.

Switching to a modern, cloud-based ERP system, like MYOB Acumatica, can address these issues, providing a fully integrated platform designed for seamless data flow, scalability, and flexibility, all while helping organisations future-proof their technology stack.

The Financial Benefits Of Switching To Cloud ERP

Switching to MYOB Acumatica Cloud ERP can significantly reduce overhead costs, especially for companies with high on-premise IT expenses or running numerous “best of breed” functionally specific business applications.

An on-premise ERP system is not a “set and forget” system. It will still require regular updates, hardware (server) replacement, and dedicated IT staff either in house or external to your business, to perform maintenance and fix outages. This usually places a strain on business resources.

Craig Nichols of Monza explains it very well in a recent webinar interview he did with us, when he said

“…one of the bigger ones {benefits} we’ve found is the freeing up of IT admin time because there is no on-premise hardware, no 14 servers, no having to go home after work at 6:00, getting home at 8:00, then having to fire up the PC to run reports, or make sure that the web servers running or done updates or data integrations. All of the bolt on pieces that we had to run the business previously now aren’t there.”

Yes, you read that correctly! Monza used to rely on 14 servers to run their business systems. Note that Craig also says they had bolt-ons as well. They were able to eliminate most bolt-ons by shifting to the MYOB Acumatica SaaS Cloud ERP Platform.

Cost-Saving Highlights of Cloud ERP:

• Lower IT costs with reduced expenses associated with IT resources, IT support, server maintenance, security, and software upgrades.
• Potentially reduce software subscription costs: a broad range of functionally specific business applications are included with your ERP.
• Flexible licensing means you only pay for the resources you need with scalable pricing plans.
• MYOB Acumatica’s cloud solution can be implemented more rapidly than on-premise systems, saving time and setup costs.

Gain Real Time Access To Accurate Data

MYOB Acumatica user friendly business applications are underpinned by a centralised database that is updated, from across your entire business, in real time through internet connected devices.

For Monza this means that all employees work from a single source of truth, which not only makes it easier for their field-based staff to manage customer orders, but it also makes it easy for the management and sales team to gain meaningful insight through reports based on data that can be trusted.

Improve Your IT Security Posture With MYOB Acumatica Cloud ERP

One major advantage of MYOB Acumatica Cloud ERP over an on-premise system is its robust, enterprise-grade security.

Some organisations worry about cloud security, yet cloud ERP providers invest significantly and continually in the latest security protocols, often making them more secure than typical on-premise systems. MYOB Acumatica includes advanced data encryption, role-based access, and compliance with industry standards to protect sensitive information.

Security Features of MYOB Acumatica:

• Data Encryption: Ensures that sensitive information is secure during storage and transit.
• Access Control: Role-based access allows employees to view only the data they need.
• Automatic Backups: Minimise downtime and data loss risks with regular, automated backups

Improved Ability To Scale Your Business

On-premise ERPs often struggle to accommodate periods of rapid business growth due to limitations in hardware and software flexibility. Meanwhile a mashup of many different systems often delivers unwieldy or unmanageable license management headaches as adding or removing users is often handled by name/ email address with each user needing to be added and removed across multiple systems as they come and go. This frequently results in you paying for licenses across multiple platforms that aren’t being utilised.

MYOB Acumatica Cloud ERP is designed with scalability in mind, allowing companies to add users, modules, and functionality as required.

Scalability Benefits of MYOB Acumatica Cloud ERP:

• Flexible User Licensing: Add users as needed without complex license management.
• Expandable Modules: Integrate industry-specific modules as your company’s needs evolve.
• Seamless Upgrades: Enjoy automatic upgrades without disrupting your operations.

Integration And Automation With MYOB Acumatica Cloud ERP

MYOB Acumatica is a cloud ERP that integrates seamlessly with a variety of other software, enhancing business productivity and streamlining workflows. By consolidating functions like accounting, inventory, and sales into a single system, businesses can finally eliminate data silos and benefit from the productivity boosts that process automation brings. Once this is in place employees really do focus on strategic and business improvement tasks rather than continually focussing on administration and putting out fires.

Automation Benefits of MYOB Acumatica:

• Save time and increase productivity by reducing manual tasks and minimising human error.
• Integrated data flow reduces double entry and minimises data discrepancies between systems.
• Streamlined workflows ensures teams operate efficiently, and within a single source of truth, without switching between multiple platforms.

Getting Started With MYOB Acumatica

The MYOB Acumatica cloud ERP solution provides Australian businesses with the tools needed to thrive in the digital economy. Suitable for growing businesses and well-established company’s, MYOB Acumatica is a modern solution, offering usability, flexibility, scalability, and industry-specific editions that make it an ideal choice for the future of your business.

To see if MYOB Acumatica is right for your business book a free, no obligation discussion with our Head of Mid-Market – Rob Sheldrick.